Park District of Oak Park CAPRA Accreditation
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Introduction
1.0 - Agency Authority, Role, and Responsibility
2.0 - Planning
3.0 – Organization and Administration
4.0 - Human Resources
5.0 - Financial Management
6.0 - Programs and Services Management
7.0 - Facility and Land Use Management
8.0 - Public Safety, Law Enforcement, and Security
9.0 - Risk Management
10.0 - Evaluation, Assessment, and Research
Table of Contents
Table of Contents
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Refine
Introduction
1.0 - Agency Authority, Role, and Responsibility
2.0 - Planning
3.0 – Organization and Administration
4.0 - Human Resources
5.0 - Financial Management
6.0 - Programs and Services Management
7.0 - Facility and Land Use Management
8.0 - Public Safety, Law Enforcement, and Security
9.0 - Risk Management
10.0 - Evaluation, Assessment, and Research
Refine
Introduction
1.0 - Agency Authority, Role, and Responsibility
2.0 - Planning
3.0 – Organization and Administration
4.0 - Human Resources
5.0 - Financial Management
6.0 - Programs and Services Management
7.0 - Facility and Land Use Management
8.0 - Public Safety, Law Enforcement, and Security
9.0 - Risk Management
10.0 - Evaluation, Assessment, and Research
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Glossary
Agency Self-Assessment Documents
Introduction
Self-Assessment Report Introduction
Agency Overview
1.0 - Agency Authority, Role, and Responsibility
1.1 - Source of Authority ★
1.1.1 - Approving Authority/Policy Body ★
1.1.2 - Citizen Advisory Boards/Committees
1.2 - Periodic Timetable for Review of Documents
1.2.1 - Document Approval Authority
1.3 - Jurisdiction
1.4 - Mission ★
1.4.1 - Agency Goals and Objectives ★
1.4.2 - Personnel Involvement
1.5 - Vision ★
1.6 - Policies, Rules, Regulations, and Operational Procedures
1.6.1 - Administrative Policies and Procedures ★
1.7 - Agency Relationships ★
1.7.1 - Operational Coordination and Cooperation Agreements
2.0 - Planning
2.1 - Overall Planning Function within Agency
2.2 - Involvement in Local Planning ★
2.3 - Planning with Regional, State, and Federal Agencies
2.3.1 - Community Comprehensive Plan with Park and Recreation Component
2.4 - Park and Recreation System Master Plan ★
2.5 - Strategic Plan ★
2.6 - Feasibility Studies
2.7 - Site Plans
2.8 - Historical and Cultural Resource Management Plans
2.9 - Community Involvement ★
2.10 - ADA Transition Plan
3.0 – Organization and Administration
3.1 - Organizational Structure ★
3.2 - Administrative Offices
3.2.1 - Support Services
3.3 - Internal Communication ★
3.4 - Public Information Policy and Procedure ★
3.4.2 - Community Relations Plan
3.4.3 - Marketing Plan
3.4.3.1 - Marketing Responsibility
3.4.1 - Public Information and Community Relations Responsibility
3.5 - Utilization of Technology
3.5.1 - Management Information Systems ★
3.6 - Records Management Policy and Procedures
3.6.1 - Records Disaster Mitigation and Recovery Plan and Procedures
4.0 - Human Resources
4.1 - Personnel Policies and Procedures Manual ★
4.1.1 - Code of Ethics ★
4.1.1.1 - Staff Acceptance of Gifts and Gratuities
4.1.2 - Recruitment Process
4.1.3 - Equal Opportunity Employment and Workforce Diversity ★
4.1.4 - Selection Process
4.1.5 - Background Investigation ★
4.1.6 - Employee Benefits
4.1.7 - Supervision
4.1.8 - Compensation Plan
4.1.9 - Performance Evaluation
4.1.10 - Promotion
4.1.11 - Disciplinary System
4.1.12 - Grievance Procedures
4.1.13 - Termination and End of Employment
4.2 - Staff Qualifications ★
4.3 - Job Analyses for Job Descriptions ★
4.4 - Chief Administrator ★
4.4.1 - Leadership Succession Procedure
4.5 - Workforce Health and Wellness Program
4.6 - Orientation Program
4.6.1 - Employee Training and Development Program
4.6.2 - Professional Certification and Organization Membership
4.7 - Volunteer Management
4.7.1 - Use of Volunteers
4.7.2 - Volunteer Recruitment, Selection, Orientation, Training, and Retention
4.7.3 - Supervision and Evaluation of Volunteers
4.7.4 - Recognition of Volunteers
4.7.5 - Liability Coverage for Volunteers
4.8 - Consultants and Contract Employees
5.0 - Financial Management
5.1 - Fiscal Policy ★
5.1.1 - Comprehensive Revenue Policy ★
5.1.2 - Agency Acceptance of Gifts and Donations
5.1.3 - Grants Procedures
5.1.4 - Private, Corporate, and Non-Profit Support Procedures
5.2 - Fiscal Management Procedures ★
5.2.1 - Authority and Responsibility for Fiscal Management
5.2.2 - Purchasing Procedures ★
5.2.2.1 - Emergency Purchase Procedures
5.3 - Accounting System ★
5.3.1 - Financial Status Reports
5.3.2 - Position Authorization Procedures
5.3.3 - Fiscal Control and Monitoring Procedures
5.3.4 - Independent Audit ★
5.4 - Annual or Biennial Budget ★
5.4.1 - Budget Development Guidelines
5.4.2 - Budget Recommendations
5.5 - Budget Control Procedures
5.5.1 - Supplemental/Emergency Appropriations Procedures
5.5.2 - Inventory and Fixed Assets Control
6.0 - Programs and Services Management
6.1 - Recreation Programming Plan ★
6.1.1 - Program and Service Determinants
6.1.2 - Participant Involvement
6.1.3 - Self-Directed Programs and Services
6.1.4 - Leader-Directed Programs and Services
6.1.5 - Facilitated Programs and Services
6.1.6 - Cooperative Programming
6.2 - Program Objectives ★
6.3 - Scope of Program Opportunities
6.3.1 - Outreach to Diverse Underserved Populations ★
6.4 - Community Education for Leisure Process
6.4.1 - Community Health and Wellness Education and Promotion
6.5 - Participant and Spectator Code of Conduct
7.0 - Facility and Land Use Management
7.1 - Parkland Acquisition Procedures
7.2 - Areas and Facilities Development Policies and Procedures
7.2.1 - ADA Existing Facility and Site Access Audit
7.3 - Defense Against Encroachment Procedures
7.4 - Disposal of Lands Procedures
7.5 - Maintenance and Operations Management Standards ★
7.5.1 - Facility Legal Requirements
7.5.2 - Preventative Maintenance Plan
7.6 - Fleet Management Plan
7.7 - Agency-Owned Equipment, Materials, Tools, and Supplies Policies and Procedures
7.7.1 - Building Plans and Specifications
7.7.2 – Land and Lease Records
7.8 - Environmental Sustainability Policy and Program
7.9 - Natural Resource Management Plans and Procedures
7.9.1 - Recycling and/or Zero Waste Plan
7.10 - Maintenance Personnel Assignment Procedures
7.11 - Capital Asset Depreciation and Replacement Schedule
8.0 - Public Safety, Law Enforcement, and Security
8.1 - Codes, Laws, and Ordinances ★
8.1.1 - Staff Liaison to Law Enforcement Officers
8.2 - Authority to Enforce Laws by Law Enforcement Officers ★
8.3 - Law Enforcement Officer Training
8.4 - Public Information on Laws, Ordinances, Rules, Regulations, and Policies
8.4.1 - In-Service Training for Staff on Public Safety and Law Enforcement
8.4.2 - Handling of Disruptive Behavior Procedures
8.4.3 - Traffic Control, Parking Plans, and Crowd Control
8.4.4 - Handling of Evidentiary Items Procedures
8.5 - General Security Plan ★
8.6 - Emergency Management Planning
8.6.1 - In-Service Training for Staff on General Security and Emergency Management
8.6.2 - Emergency Risk Communications Plan
8.6.3 - Care and Shelter Procedures
9.0 - Risk Management
9.1 - Risk Management Policy
9.1.1 - Risk Management Plan and Procedures ★
9.1.2 - Accident and Incident Report Procedures
9.1.3 - Personnel Involvement and Training
9.2 - Risk Manager
9.3 - ADA Compliance and Face-to-Face Resolution
10.0 - Evaluation, Assessment, and Research
10.01 - Systematic Evaluation Processes ★
10.01.01 - Responsibility for Evaluation
10.01.02 - Staff Training on how to Evaluate Programs, Services, and Facilities
10.02 - Outcomes Assessment
10.03 - Performance Measurement
10.03.01 - Level of Service Standards
10.04 - Needs Assessment
10.05 - Program and Service Statistics
10.05.01 - Recreation and Leisure Trends Analysis
10.05.02 - Community Inventory
10.05.03 - PRORAGIS
10.06 - Research Investigation
10.06.01 - Quality Assurance
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