Standard: A communication system shall be established to ensure the accurate and timely transfer of internal information among staff.
Suggested Evidence of Compliance: Provide a communication matrix illustrating how internal communications are managed by the agency.
Informational reference in the Management of Park and Recreation Agencies, (2010), 3rd Ed., Chapter 5 – Organization Structure and Administrative Operations, pp. 86-87.
Agency Evidence of Compliance:
The Park District of Oak Park communicates internally with its staff using the methods outlined in the Internal Communication matrix below.
| Communication Event | Frequency | Responsible Party | Method |
|---|---|---|---|
| Senior Leadership Meetings | Twice a month | Executive Director | In Person, Agendas |
| Management Meetings | Once a month | Executive Director | In Person, Agendas |
| All-Staff Meetings | Every other month | Executive Director | In Person, Agendas |
| Department Meetings | Once a month | Department Heads | In Person |
| District Directions Employee Newsletter | Every other month | Director of Marketing & Customer Service | Bulletin Boards, Hub |
| Full-Time Job Announcements (separations, openings, hiring) | As needed | Director of Human Resources | |
| Policy Changes | As needed | Executive Assistant | Hub |
| Meeting/Training Announcements | As needed | Varies | E-mail, Outlook calendars |
| Other Organizational Announcements | As needed | Director of Human Resources | E-mail, Bulletin Boards |
Agency Self Assessment: MET