Standard: A communication system shall be established to ensure the accurate and timely transfer of internal information among staff.
Suggested Evidence of Compliance: Provide a communication matrix illustrating how internal communications are managed by the agency.
Informational reference in the Management of Park and Recreation Agencies, (2010), 3rd Ed., Chapter 5 – Organization Structure and Administrative Operations, pp. 86-87.
Agency Evidence of Compliance:
The Park District of Oak Park communicates internally with its staff using the methods outlined in the Internal Communication matrix below.
|Communication Event||Frequency||Responsible Party||Method|
|Senior Leadership Meetings||Twice a month||Executive Director||In Person, Agendas|
|Management Meetings||Once a month||Executive Director||In Person, Agendas|
|All-Staff Meetings||Every other month||Executive Director||In Person, Agendas|
|Department Meetings||Once a month||Department Heads||In Person|
|District Directions Employee Newsletter||Every other month||Director of Marketing & Customer Service||Bulletin Boards, Hub|
|Full-Time Job Announcements (separations, openings, hiring)||As needed||Director of Human Resources|
|Policy Changes||As needed||Executive Assistant||Hub|
|Meeting/Training Announcements||As needed||Varies||E-mail, Outlook calendars|
|Other Organizational Announcements||As needed||Director of Human Resources||E-mail, Bulletin Boards|
Agency Self Assessment: MET